Charter Bus Rentals Waco, Texas

The cost to rent a charter bus in Waco typically ranges from $1,200 to $3,500 per day, depending on the size of the vehicle, the duration of the trip, and the time of year. Larger vehicles like a 56-passenger motorcoach will be at the higher end of that range, while smaller mini-buses and sprinter vans are less expensive. Single-day trips are usually billed by the hour (with a 5-hour minimum), while multi-day or out-of-town trips are billed by the mile or by the day. Additional costs may include driver lodging, tolls, parking, and gratuity. For the most accurate pricing, call our team at 254-537-5810 or use our online tool to get an instant quote that includes your exact pickup location, destination, and vehicle choice.

Here are some recent sample quotes for real trips in and around Waco: a two-day Baylor University campus tour with a 56-passenger bus averaged $2,400; a single-day wedding shuttle to The Phoenix Ballroom with a 25-passenger minibus was $1,350; a three-day athletic charter to Dallas–Fort Worth with a full-size coach ran $4,800; and a corporate training loop between downtown and Waco Regional Airport using a 20-passenger minibus came in at $1,100. Your price will depend on mileage, duration, vehicle type, and any custom amenities or scheduling requests.

Several factors influence the cost of a charter bus rental in Waco: the type and size of vehicle (larger buses cost more), the distance traveled (local trips are cheaper than out-of-town trips), the duration of the rental (multi-day rentals cost more), the time of year (spring and fall are peak seasons due to school and sports travel), and any additional amenities requested (Wi-Fi, DVD players, leather seats). Additional expenses may include tolls, parking fees, and driver lodging for overnight trips.

Charter Bus Rental Waco is a top charter bus company in Waco because we offer modern vehicles, flexible packages, 24/7 support, and the most experienced drivers. We have one of the largest fleets in Central Texas, so we can handle any group size—from small wedding parties to large corporate events. Our buses are clean, comfortable, and equipped with the latest amenities. We also provide transparent pricing and customizable routes to ensure every trip runs smoothly. That’s why schools, businesses, and event planners across Waco trust us for their transportation needs.

Charter Bus Rental Waco works with all kinds of groups across Waco and Central Texas. We handle school field trips to the Cameron Park Zoo or the Mayborn Museum, Baylor University campus tours and athletic team travel, church outings to retreats or conferences, wedding guest shuttles to venues like The Palladium or Vintage Oaks Ranch, corporate event transportation for downtown meetings or multi-day conventions at the Waco Convention Center, and sports fan travel to high school playoff games or college tournaments. We also provide airport transfers to DFW and Austin-Bergstrom, military and government contracts, and multi-day charters for band trips, festivals, or construction crews. No matter the size or type of group, we’ll customize the schedule and services to fit your exact needs.

Charter Bus Rental Waco offers a full range of vehicles to suit any group size or budget. Our fleet includes 18-, 20-, and 25-passenger minibuses; 56-passenger full-size charter buses; and several models of sprinter vans that seat 10 to 15. All vehicles are available in multiple configurations and can be reserved with standard or upgraded amenities. If you’re not sure which vehicle is best for your group, our team can help you compare options and choose the right one based on your headcount, luggage needs, and trip duration.

Most charter buses in Waco come standard with reclining seats, strong air conditioning, overhead parcel racks, reading lights, and a PA system. Larger coaches (40 to 56 passengers) typically include onboard Wi-Fi, 110V power outlets or USB ports at every row, flat-screen monitors with DVD/Blu-ray players, auxiliary Bluetooth audio, and a full-size rear luggage bay. Mid-size minibuses (24 to 36 passengers) offer similar seating and climate control, with optional Wi-Fi and limited undercarriage storage. Premium coaches can be upgraded with leatherette upholstery, forward-facing executive tables, LED accent lighting, and custom branding. All vehicles are cleaned and inspected before each trip.

Yes, most full-size charter buses (40 to 56 seats) are equipped with a clean, private restroom located at the rear of the coach. The restroom includes a toilet, hand sanitizer dispenser, and small sink or vanity area. For sanitation and comfort, the facility is reserved for liquid waste only, with clear signage and regular servicing. Smaller minibuses (18 to 36 seats) do not have onboard restrooms due to space constraints. For longer trips, the driver can schedule rest stops at convenient locations with full restroom facilities.

Yes, almost all modern charter buses and minibuses are equipped with 110V power outlets and/or USB charging ports. On full-size coaches, outlets are typically located at every seating row, either between the seats or along the side panels. Minibuses offer USB ports and may have one or two 110V outlets mid-cabin. Larger devices such as laptops, tablets, and medical equipment can be plugged in during the trip. If you have specific power requirements, please mention this when booking to ensure the vehicle meets your needs.

Yes, Wi-Fi is available on most of our charter buses and minibuses. The onboard Wi-Fi supports web browsing, email, social media, and streaming music or video on multiple devices simultaneously. Larger coaches are equipped with advanced Wi-Fi routers for strong connectivity, while minibuses offer standard wireless access. For business groups, students, or anyone needing reliable internet on the road, the Wi-Fi service is included in the rental package. Please note that coverage may vary in remote areas, but we strive to provide the best connection possible throughout your trip.

Yes, all our vehicles have dedicated luggage space. Full-size charter buses feature large undercarriage bays that can accommodate suitcases, duffel bags, and equipment cases. There are also overhead parcel racks inside the cabin for smaller items like backpacks and briefcases. Minibuses offer rear cargo areas and overhead shelves for baggage. If your group has extra luggage or bulky items, let us know in advance so we can recommend a vehicle with sufficient storage.

Our charter buses can accommodate groups of almost any size. Full-size motorcoaches seat up to 56 passengers, making them ideal for large events, school trips, or sports teams. Minibuses are available in 18-, 20-, and 25-passenger configurations for mid-sized groups. For very small parties, sprinter vans can seat 10 to 15 people comfortably. If you’re traveling with a large group, we can dispatch multiple vehicles and coordinate them as a convoy. Just provide your headcount, and we’ll supply a vehicle (or fleet) that fits everyone comfortably.

In downtown Waco, charter buses can load and unload passengers along designated zones on Washington Avenue near the Waco Convention Center, Franklin Avenue for hotel and event access, and University Parks Drive for riverfront venues. Baylor University provides bus staging on Speight Avenue near McLane Student Life Center and on South University Parks Drive for athletic or campus tours. Large venues like the Extraco Events Center and BASE at Extraco have dedicated bus loops and oversized vehicle lots with easy ingress and egress from Bosque Boulevard and Lake Air Drive. Neighborhood destinations such as Magnolia Market at the Silos offer charter bus drop-off on Webster Avenue with nearby oversized vehicle parking. For longer layovers, Cameron Park Zoo, Waco Regional Airport, and major shopping centers along Valley Mills Drive and Waco Drive provide accessible bus parking. When picking up or dropping off, use hazard lights, avoid blocking intersections, and follow curbside signage. Prearrange staging with venue staff for smooth boarding and departure. If you need help finding legal bus parking or loading zones, our dispatch team can coordinate with city or venue staff to recommend the best location based on your itinerary.

It’s best to book your charter bus as early as possible—ideally 3 to 6 months in advance—to ensure availability and get the best rates. Spring and fall are peak seasons in Waco due to school trips, sports events, and weddings, so buses can sell out quickly. Last-minute bookings are possible, but choices may be limited and prices higher. Once you have your event date and headcount, contact us for a quote. We can secure your reservation with a deposit and finalize details closer to the trip.

You can get an instant quote by calling our 24-hour reservations team at 254-537-5810 or by using the online quote form on our website. Just provide your trip details—pickup location, destination, date, group size, and any special requests—and we’ll send you a personalized quote in minutes. If you have multiple stops or need several vehicles, our agents can handle complex itineraries and answer any questions about pricing, amenities, or availability.

Your quote includes the base rental fee for the bus, driver’s wages, fuel, insurance, and any standard amenities (Wi-Fi, power outlets, DVD monitors). Additional expenses such as tolls, parking fees, and driver lodging (for overnight trips) are not included and will be billed separately. A recommended driver gratuity (10-20%) is also not included in the base price. Your reservation specialist will explain all terms and payment options before you book.

Once you receive a quote and are ready to book, just let your reservation specialist know. They will prepare a rental agreement outlining the terms and total cost. Review and sign the agreement electronically, then pay the required deposit by credit card, ACH transfer, or check. The balance is due before the trip date. After booking, you’ll receive a confirmation with your bus details, pickup time, and dispatch contact. You can make changes or special requests anytime before departure.

Yes, you can rent a bus for as many days as you need. We regularly handle multi-day and overnight trips to destinations across Texas and beyond. For extended charters, the driver will require a hotel room and mandatory rest breaks, which can be coordinated with your itinerary. Multi-day rentals are billed by the day or by total mileage. Our team can help plan complex schedules with multiple stops and overnight stays.

Yes, Charter Bus Rental Waco provides long-distance charter bus rentals to any destination in Texas or the continental United States. Whether you’re planning a multi-day trip to Dallas, Houston, Austin, or beyond, we can accommodate your group with a comfortable, reliable coach. Our team will help coordinate rest stops, meal breaks, and lodging for the driver on extended trips.